Special Events & Development Coordinator (Part-time)

This is a unique opportunity for a talented and inspired individual with a love for film.  We seek someone who is eager to work as a member of a small development team dedicated to helping create a strong network of supporters and provide fun and interesting opportunities for our collection to reach out into the community.  A successful candidate will be an enthusiastic ambassador for Scarecrow’s mission and willing to think creatively of ways to expand our member and donor base.

Scarecrow Video is the world’s largest non-profit video library dedicated to uniting people with film.  Our mission includes preserving, and growing this vast collection, and ensuring that it remains available to the public through rentals and on-site screenings.  It is our responsibility to be a resource to the community and to nurture film and media arts and film culture in the Northwest and beyond.

Hourly staff:  20 hours per week

Rate of pay:  $15/hour

Reports to:  Development Director

Primary Responsibilities:

This position will encompass two main areas:

Community and special events: These events are at the heart of what Scarecrow Video is as a non-profit.  This position would be responsible for stewarding existing events and relationships with our community partners and exploring new opportunities.  Specific duties include:

  • Managing all programming and events that take place in the Screening Room including private rentals;
  • Working with community partners to plan and implement events that take place off-site including personally facilitating at least half of the events;
  • Working with the Development Director to plan and implement fundraising events;
  • Maintaining a shared calendar of all events;
  • Maintaining records of attendance at all events;
  • Creating or coordinating the creation of promotional materials for events;
  • Developing and presenting new ideas for events; and
  • Working with the Volunteer Coordinator to help manage our volunteer program including:  recruitment; orientation sessions; scheduling; communication with volunteers; participation in volunteer events; and volunteer recognition initiatives.

Development:  As a new non-profit, development is critical to our success.  This position would provide support to the Development Director in the following ways:

  • Maintaining donor and member records and databases;
  • Ensuring member, donor and foundation acknowledgements are sent out in a timely manner;
  • Assisting with writing compelling content for appeals, stewardship materials and other donor communications.
  • Assisting with managing relationships and communications with donors, members and strategic partners, including annual appeals and renewals.

Additional duties: Because the above workload will vary in its time demands, the following duties may also be performed as time allows:

  • Working with the Development Director to prepare grants and/or grant reports for foundations and corporations;
  • Exploring opportunities for corporate sponsorship;
  • Assisting with the planning and implementation of special community outreach programs like Children’s Hour and Silver Screeners; and
  • Performing other duties as assigned.

Preferred Requirements:

  • Bachelor’s degree required: English, Communications or Marketing major preferred.
  • Preference will be given to candidates with experience in the non-profit sector, with an understanding of fundraising, development, events planning and/or public relations.
  • Prior experience organizing and executing events is extremely important.
  • Strong collaboration skills are essential.
  • Outstanding communication skills, both verbal and written.
  • Excellent organizational skills with ability to manage and prioritize short term and long-term plans and goals.
  • Willing to work evenings and/or weekends as dictated by events schedule.
  • Ability to get to off-site events.
  • Proficient and experienced with Microsoft Office applications; including Word, Excel, Access and Outlook.

Personal Qualities:

  • A strong commitment to Scarecrow’s mission and a love of film.
  • Creativity and innovation – ability and willingness to devise and explore uncharted paths to achieve the goals or solve problems;
  • Relationship builder – internally and externally;
  • Self-motivated;
  • Adaptability – ability to take unforeseen challenges in stride;
  • Flexibility – willingness to jump in and help out wherever is needed;
  • Pride in work product;
  • Willingness to be of service to others; and
  • Integrity and respect.

What Scarecrow Video has to offer:

  • Opportunity to work in an informal workplace with a smart, dedicated and passionate team.
  • Opportunity to meet and work with interesting people from the local and national film communities.
  • Being a part of an exciting, innovative time in the physical media sector of the film industry.
  • Flexible hours and work/life balance.
  • Benefits include: vacation and sick pay.

This is an entry-level position.

To Apply:  Please send a cover letter, resume, a writing sample, and at least two references to

Position is open until filled.



Full Charge Bookkeeper (Part-time)

Do you love film?  Then Scarecrow Video might be the perfect place for you!  We are the world’s only non-profit all video library, and we are dedicated to uniting people with film.  Our mission includes preserving, maintaining and enlarging its vast library, and ensuring that the collection remains available to the public through rentals and on-site screenings.  It is our responsibility to be a resource to the community and to nurture film and media arts and film culture in the Northwest and beyond.

Contracted: 10-15 hours per week

Rate of pay: D.O.E.

Reports to: Executive Director

Position Description:

We are looking for a full-charge Bookkeeper who will be responsible for the accuracy and effectiveness of Scarecrow Video’s accounting activity and reporting system. She/he performs General Ledger functions including processing of accounts payable and receivables, bank reconciliations, creating monthly journal entries and generating month end fiscal reporting and reviewing for accuracy.

Core Responsibilities:

  • Accounts receivables includes:  logging daily sales receipts, processing other receipts, and overseeing receipts and reconciliations from online sources.
  • Accounts payable includes:  payroll entry, ensuring payment to certain vendors, logging online payments, entering credit card receipts and reconciling the statements, and making any additional entries.
  • Bank & general ledgering includes:  reconciling three bank accounts, and making monthly adjustment journal entries.
  • Other duties include:  run reports as needed to assist the Development Director with grant reporting; and other duties or special projects as assigned.

Additional Possible Responsibilities (based on experience):

  • Taxes includes:  prepare and submit monthly sales tax returns; prepare and submit quarterly B&O returns; and preparing end of year documents (e.g. 1099s & files for CPA).
  • Other duties include:  monitor the integrity of the general ledger to accurately report financial activity; and meet monthly with the ED to review financials.


  • A minimum of 5 years’ experience in full-charge bookkeeping using QuickBooks Pro, preferably in a nonprofit environment.
  • Two year degree in accounting or bookkeeping is ideal.
  • Knowledge of and adherence to GAAP (Generally Accepted Account Principles).
  • Up to date knowledge of current financial and accounting computer applications.
  • Excellent verbal, analytical, organizational and written skills.
  • Experienced with MS Office including Outlook and Excel.
  • Ability to work both independently off-site, and collaboratively on-site in an informal workplace with a smart, dedicated and passionate team.

To Apply:

Submit a resume and cover letter to

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